Care Home Finance Administration
We take care of the financial paperwork behind your home. Invoices are checked, prepared for payment and filed alongside the quotes they relate to, and your home stays in control of every payment.
Why care managers ask us for help
Financial paperwork is where small gaps cause the biggest headaches: an invoice that doesn’t match the quote, a bill paid twice, or paperwork nobody can find when it’s needed.
- Invoices arrive by post and email and are hard to keep track of.
- Invoices get paid without being checked against the original quote.
- Financial paperwork is filed inconsistently, or not at all.
- Managers spend evenings sorting paperwork rather than leading their team.
What we can support with
Every home is different. These are typical tasks; we agree your exact scope before we start.
Invoice checking
- Checking invoices against quotes, orders and delivery notes
- Querying errors and duplicates with suppliers
- Logging invoices so nothing is missed
Preparation for payment
- Preparing checked invoices for you to authorise and pay
- A clear summary of what is due and when
- Flagging anything that needs your attention
Quotes & purchasing paperwork
- Keeping supplier quotes on file alongside invoices
- Comparing quotes so you can choose with confidence
- Recording samples requested and orders placed
What stays with you
- All payments and banking remain with your home
- You authorise every payment
- You decide which quotes to accept
What we don’t do
We are a back-office support service, not a care provider. We don’t provide care, complete clinical paperwork such as care plans or medication audits, view clinical notes or handle banking. Your clinical team stays in charge of care, and you stay in charge of decisions and payments.
Designed for
- Homes where invoices and financial paperwork have fallen behind
- Managers who want confidence that invoices are correct before they are paid
- Owners who want clearer, more consistent finance admin
Support from someone who has worked inside care homes
We understand the manager’s role, the paperwork that comes with it and the boundaries that matter, so you spend less time explaining and more time getting things done.
About Care Desk Solutions →Care Home Finance Administration: common questions
Do you make payments or handle banking?
No. We don’t handle banking or make payments. We check invoices and prepare them for payment, and your home authorises and makes every payment.
What does preparing invoices for payment involve?
We check each invoice against the quote or order, query anything that doesn’t match, and give you a clear list of what is ready to pay so payment is quick and accurate.
How much does finance administration cost?
Our pricing is bespoke and based on the support your home needs. Send us an enquiry and we’ll provide a clear quote after a free consultation.
How do you keep financial information confidential?
Access is agreed with you and limited to the paperwork we support. Confidentiality is one of our core values and runs through how we work.
Often combined with
Discuss your finance administration needs
Tell us what is landing on your desk. We’ll explain how we could help and agree a clear scope with you.